Club Fees (Tuition)

Queen City FC Travel Team Refund Policy

At Queen City FC, joining a travel team represents a significant commitment by players, families, and the club. Team formation, coaching assignments, field space, and tournament registration are all based on the number of committed players. As such, our refund policy is designed to reflect the financial and organizational obligations the club assumes upon your commitment.

Once a player accepts a position on a travel team roster, Queen City FC begins incurring expenses on that player's behalf. These include—but are not limited to—facility rentals, league and tournament fees, coaching stipends, and administrative costs. Therefore, we ask families to carefully review the refund policy before committing to a roster spot.

Refund Policy – Travel Team Players

Commitment to the season is required. Refunds follow strict guidelines:

❌ No refund of deposit after roster announcement
❌ No refund of season fee after due date
❌ No refund if dismissed due to Player/Parent Manual violations
✅ Partial refund for season-ending injuries (with documentation)
✅ Full refund if team does not have enough players

We appreciate your understanding and support as we strive to provide a high-quality, team-oriented experience for all players.

Monthly Payment Structure – Important Information

At Queen City FC, we offer a monthly payment option to help families manage the cost of full-season tuition more easily. However, it’s important to understand that this structure does not represent a month-to-month membership. It is simply a way to divide the total tuition into scheduled payments.

When you register, you are committing to the full season and full tuition, regardless of your player's ongoing participation. The payment plan is not conditional upon attendance or continued involvement.

Key Details:

Payments are automatically deducted on the 15th of each month until your balance is paid in full.
This is a breakdown of full tuition, not a monthly opt-in or pay-as-you-go program.
❌ If you withdraw mid-season, scheduled payments will continue. There are no stops, holds, or cancellations.
⚠️ By registering, you commit to paying the full season tuition in full, regardless of withdrawal or participation.

If you have questions about this policy or need clarification, please contact:
📧 shane@queencityfootballclub.com

Queen City FC Futsal Refund Policy

Refund Policy – Travel Team Players

Registration opportunities for Futsal teams are extremely limited. Payment for each session is a one-time, non-refundable fee of $90. Because space is capped and waitlists often lead to players seeking other opportunities, we ask that families register only if they can fully commit to the session.

Please review the policy below carefully:

❌ No Refunds After Registration

Once registration is submitted and payment is made, no refunds will be issued under any circumstance other than those listed below.

❌ Register for One Session at a Time

Players may only register for one session at a time. Future sessions will open for separate registration as space allows.

❌ No Refund for Dismissal

Players or parents dismissed from the program for violations of the Player/Parent Manual are not eligible for refunds.

✅ Partial Refund – Season-Ending Injury

A partial refund may be issued in the case of a verified season-ending injury, provided medical documentation is submitted.

✅ Full Refund – Team Not Formed

If a team does not have enough registered players to participate, a full refund will be provided.

We appreciate your understanding and support as we continue to offer a high-quality, team-oriented experience for all Queen City FC players and families.